The Friends of
HARTLEY PARK

Constitution

CONSTITUTION

NAME
1. The name of the group shall be the “Friends of Hartley Park” hereafter called “the Group”.

OBJECTIVE
2. The primary objective of the Group shall be to improve Hartley Pleasure Grounds (known locally as Hartley Park). In support of this the Group will aim to:

a. Use its resources to raise funds towards the cost of improvements.
b. Co-ordinate with the Parks Department of Plymouth City Council to facilitate the improvements to Hartley Park.
c. To further the attainment of the primary objective by other lawful means.

AUTHORITY
3. In furtherance of the said objective above, but not further or otherwise, the Group shall have the following powers:

a. To raise funds and apply for, invite, obtain, collect and receive contributions from any other person or persons whatsoever by way of subscription, donation, grant, legacy and otherwise, provided that the Group shall not undertake any permanent trading activities in raising funds for the said objective.
b. To employ on such terms and conditions of employment as the Group shall determine any paid or voluntary worker or workers to assist in the attainment of the said objective.
c. To do such other lawful things as shall further the attainment of the said objective.

MEMBERSHIP
4. a. Membership shall be open to those who wish to register to attend the Group meetings and those who are interested in furthering the aims of the group.

b. The Honorary Officers shall have the right:

(i) To approve or reject applications for membership.
(ii) For good and sufficient reason to terminate the membership of any member provided that the member concerned shall have the right to be heard by the Group before a final decision is made.
(iii) Every member shall contribute time and/or a subscription as appropriate and voluntarily as may be agreed by the Group.

HONORARY OFFICERS
5 a. At the AGM hereinafter mentioned, the Group shall elect a Chairman, a Secretary and a Treasurer (hereinafter called “the Honorary Officers) being persons who are members of the Group.
b. The Honorary Officers shall hold office until the conclusion of the next Annual General Meeting after their election but shall be eligible for re-election.

GENERAL MEETINGS
6. a. The first General meeting of the Group shall take place not later than 1 October 2002 and once in each year thereafter an Annual General Meeting of the Group shall be held at such a time (not being more than 15 months after the holding of the previous AGM) and place as the Honorary Officers shall reasonably determine. At such an AGM the business of the meeting shall include:

(i) The receipt of the Annual Report and the Accounts for the preceding year.
(ii) The election of Honorary Officers
(iii) The discussion of an annual subscription
(iv) The transaction of such matters as from time to time may be necessary.

b. The Honorary Officers may at any time, and the Secretary shall within 21 days of receiving a written request to do so, call a Special Meeting of the Group.
c. Notification of a General Meeting shall be given in writing by the Secretary to all members of the Group not less than 28 days prior to the meeting.

FINANCE
7. a. The Honorary Treasurer shall keep accountancy records for the Group, prepare an annual statement of account for the Group, arrange independent examination of the accounts and report the results when appropriate.

b. The funds of the group shall be applied in furtherance of its objective and no payment shall be made to any member except reasonable and proper out of pocket expenses.

c. A bank account shall be opened in the name of the Group with such bank as the Honorary Officers deem appropriate.

d. Each of the Honorary Officers may sign cheques raised on behalf of the Group through the Group’s bank account. Two authorised signatories must sign all cheques.

ALTERATIONS TO THE CONSTITUTION
No alteration, addition or amendment to this constitution shall be made except at a General Meeting of the Group called for such a purpose.

DISSOLUTION
The Group may be dissolved by a resolution passed by a two-thirds majority of those present and voting at a Special Meeting convened for the purpose of which 21 days notice shall be given. Any assets held will be paid to a suitable charity to be decided as part of the resolution for dissolution of the Group